MINUTES OF A MEETING
OF THE BOARD OF COUNCIL OF THE
CITY OF FORT THOMAS,
CAMPBELL COUNTY, KENTUCKY, ON
MONDAY, JUNE 5, 2017
Mayor Eric Haas called the meeting of council to order at 7:00 p.m. on Monday, June 5, 2017 in the Council Chambers of the city building. City Clerk, Melissa Kelly called the roll and the following council members were present: David Cameron, Ken Bowman, Lisa Kelly, Roger Peterman and John Slawter. Absent: Jeff Bezold. Staff members in attendance included: City Administrative Officer Ron Dill, City Clerk Melissa Kelly, Assistant City Administrator/Finance Director Joe Ewald, City Attorney Jann Seidenfaden, Fire Chief Mark Bailey, and Police Chief Mike Daly.
Mayor Eric Haas led the Pledge of Allegiance to the flag.
The minutes from the May 15, 2017 meetings were presented to council for consideration. A motion was made by Mr. Bowman and seconded by Ms. Kelly to approve both sets of minutes as written. Upon call of the roll, the following members voted “aye”: Mr. Cameron, Mr. Bowman, Ms. Kelly, Mr. Peterman and Mr. Slawter. Voting “no” none. The motion passed by unanimous vote.
Visitors and Communications
Badge Pinning for Kalin Holland: Chief Mike Daly presented police recruit Kalin Holland with his badge and congratulated him and welcomed him to the Fort Thomas family. Kalin introduced his family and is looking forward to the academy and getting started in his new venture.
A letter from Deanna Beineke was received and read as follows:
On behalf of the volunteers and board members of the Fort Thomas Military and Community History Museum, I would like to thank the city administration and council for their support. From the crew who completed the beautiful power washing of the building’s façade, to the clerical help who helped me out with a smile every time I had another request or question, to the city administrators who encouraged us in our efforts to re-introduce the museum to the city’s residents, every single person helped us with a smile and even an occasional pat on the back.
As we approach the big celebration for our Sesquicentennial, we have been able to reflect on the city’s rich heritage, and the volunteers and board are dedicated to our missions to preserve that heritage and to educate those who live here about our wonderful community and how we got to where we are.
It is east to take for granted the services the city provides, but I want to thank all of you for the work you do to keep Fort Thomas the best community around. Bravo to each and every one of you. Deanna Beineke, Chair, FTM Board of Directors.
Kathy Henderson of 30 Rossford addressed council. Mrs. Henderson has some concerns with safety in the area of Rossford Avenue by Rossford Park. There is a pull off area that people are using to park. She indicated that the park really needs more parking. Ron Dill noted that the game schedules can be spread out a little more in order for people to clear out of the lot to open up more parking for the next game. Mrs. Henderson also said that people are constantly running the stop sign at Arno Avenue.
Reports of Officers
City Administrator’s Report: Ron Dill:
Charters of Freedom: Construction of this monument was initiated the week of May 29, 2017. The completion of this item is scheduled for dedication as part of our Sesquicentennial celebration. The project is on a tight schedule but the city remains hopeful that the project will be completed in time for the dedication during the week of July 4th.
Sesquicentennial Planning: Committees are working hard on preparations for the many events being planned for the celebration the week of July 2nd through July 8th.
VA Homes Update: Staff is continuing the process of finalizing the terms in the “Development Agreement”. There are several items that remain unresolved so the matter will not be brought to the floor for vote at this meeting. The city is in hopes that a closing date will happen in June.
Mayor’s Fiscal Year 2017-2018 Budget Message: Mayor Haas will present his annual “State of the City/Budget Message”. A copy of the budget message and worksheets is included for your review. If you have any questions regarding the budget in advance please feel free to contact me and/or Joe Ewald. A public hearing for comments on the proposed budget will be scheduled for June 19, 2017 at 6:45 PM in Council Chambers.
Announcement of Grant Award for Sidewalk Project on N Ft Thomas Ave: Mayor Haas officially announced the award from the Transportation Alternatives Program (TAP) for the sidewalk grant. This grant was submitted with assistance from Southbank Partners in September of last year under the Safe Routes to School 80/20 match program. The project limits would place sidewalk along N. Ft. Thomas Ave. from Covert Run to the corporate boundary with Dayton. The estimated project cost is $745,800 with the grant award totaling $592,300.
Consideration of Bids for Street Resurfacing: Bids for the 2017 Street Resurfacing Program were opened and read aloud on Wednesday May 17th at 2:00 PM. The city received competitive bids from three asphalt paving contractors. City Engineer, Frank Twehues, has reviewed the bids and recommends awarding the contract to the low bidder, Len Reigler Blacktop, in the amount of $183,523.50. There were two alternate bids for additional work that are not recommended in this contract award. The city has contracted with Len Reigler Blacktop in the past and they have performed the program in each of the last two years. This total is below the engineer’s base bid estimate of $215,590.50. A motion was made by Mr. Bowman and seconded by Mr. Peterman to accept the bid from Len Reigler Blacktop in the amount of $183,523.50. Upon call of the roll, the following members voted “aye”: Mr. Cameron, Mr. Bowman, Ms. Kelly, Mr. Peterman, and Mr. Slawter. Voting “no”: none. The motion passed by a unanimous vote.
Police Department Body Cameras: Sergeant William Hunt presented the background research that went into determining the proposed city policy and model of body cameras for the Fort Thomas Police Department. These cameras will be implemented starting July 1, 2017. The program cost was appropriated into the 2016-17 budget and a $6,000 federal grant was awarded toward the purchase of body cameras that covers a majority of the costs. The department personnel have performed extensive research to establish policy that will cover all aspects of use of these devices by each of our police personnel. The ordinance will have its first reading later in the meeting.
Finance Committee Report on Disbursements: The Finance Committee presented its Report of Disbursements and recommended the payment of warrants numbered 2042-2118 for the period of May 16 – June 5, 2017. A motion was made by Mr. Bowman and seconded by Mr. Cameron to concur in the recommendation of the Finance Committee. Upon call of the roll, the following members voted “aye”: Mr. Cameron, Mr. Bowman, Ms. Kelly, Mr. Peterman and Mr. Slawter. Voting “no” none. The motion passed by unanimous vote.
Ordinances, Resolutions, and Orders
Ordinance O-05-2017: An ordinance establishing a Police Department Policy for implementation of body worn video cameras was presented to council for a first reading. This ordinance will be laid over until the next regular meeting of council.
Ordinance O-06-2017: An ordinance amending the 2015/2016 fiscal year budget was presented to council for a first reading. This ordinance will be laid over until the next regular meeting of council.
Ordinance O-07-2017: An ordinance adopting the 2017/2018 fiscal year budget was presented to council for a first reading. This ordinance will be laid over until the next regular meeting of council.
Municipal Order MO-05-2017: A municipal order appointing Susan Wingard to the Board of Adjustment was presented to council for consideration. A motion was made by Mr. Peterman and seconded by Mr. Bowman to approve municipal order MO-05-2017. Upon call of the roll, the following members voted “aye”: Mr. Cameron, Mr. Bowman, Ms. Kelly, Mr. Peterman and Mr. Slawter. Voting “no” none. The motion passed by unanimous vote.
Susan Wingard was present and introduced herself. She indicated that she was excited to be a part of this board and looked forward to volunteering for the city. She also noted that she was a recipient of a tree as part of the Tree Commissions front yard planting program where she received a Kentucky coffee tree. She said she was thankful for this program.
Executive Order EO-05-2017: An executive order appointing Laura Buten to the Campbell County Board of Appeals was presented to council with no action necessary.
Executive Order EO-06-2017: An executive order appointing Kalin Holland as a police recruit was presented to council with no action necessary.
With no further business to come before council, the meeting was adjourned.